At the end of the month, the hours go to payroll. If someone then still changes a time entry in the old month, it is missing from the version that was paid — or counted twice. Closing the month prevents that: once a month is closed for a person, their time entries and absences in it can no longer be changed, neither in the office nor in the app.
Closing
Menu item Time tracking, tab Overview, with Month as the period. Above the table you see the status, such as “October 2026: 3 of 5 closed”, and next to it the button Close October 2026 …. The Closing column shows Open or Closed for each person.
The dialog shows the balance first:
- Ready — who can be closed. With Select all or one by one.
- Not possible yet — who still has open requests reaching into the month. Decide them first; otherwise a request approved later would change the closed month.
- Review first — entries below the minimum break and working days without time. This does not stop you from closing; Review takes you there.
The dialog for closing a month: under “Ready” the people who can be closed, with “Select all”, and below it the button to close — No screenshot is available in this language yet.
Then Close for 3 people. You can also close for one person through the menu in that person's row.
Who: Office – Admin and Office – Management. When: from the last day of the month — otherwise you would lock days still to come. If something changed between opening the dialog and closing, Zirko reloads the balance and you close again: nobody closes what they have not seen.
Afterwards, every entry in the month carries a lock with Month closed.
Reopening
Only Office – Admin can reopen: Reopen … in the row menu, with a Reason. After that, the person's time entries and absences in that month can be changed again. The history records who closed when, and who reopened when and for what reason.
A late entry instead of a rejection
A field worker records an hour for the 30th in a dead zone. When the phone has signal again, the month is closed. The hour is not lost: it reaches the office as a late entry.
- In the app it then says “October 2026 is closed. Your entry goes to the office as a late entry.” with the button Send as late entry. Whatever was saved offline goes out as a late entry by itself after the closing; under Late entries with the office you see what is waiting there.
- In the office, late entries appear under Open requests. Accept adds the entry to the closed month — only Office – Admin may do that, because it changes the payroll. Reject discards it.
A leave request does not become a late entry: in a closed month the app says “Requests are possible from …”.
Through your assistant
A connected AI assistant can close a month — only after your yes and with the same balance. It can never reopen one.
In read-only mode after the trial, nothing is closed, reopened or entered late.